Welcome to Apex Climbing Gym's Summer Day Camps 2024! We're excited to have your children join us for a fun and adventurous experience. Below are some important guidelines to ensure a smooth and enjoyable camp for everyone.

Please read through these Guidelines carefully and reach out to Apex Climbing staff with any questions or concerns.

Thank you for your cooperation! We look forward to a fantastic and safe summer camp experience for your children at Apex Climbing Gym. If you have any questions or need further information, please feel free to contact us at info@apexclimbinggym.com or 574-217-7369 .

NOTE: This Parent Guide is subject to change; we will reach out to all parents/guardians of Campers when there is a significant change.

Pick Up and Drop Off Times

  • Morning Session

    • Drop-off Time: 8:30 AM - 9:00 AM

    • Pick-up Time: 12:30 PM - 1:00 PM

  • Afternoon Session

    • Drop-off Time: 12:30 PM - 1:00 PM

    • Pick-Up Time: 4:30 PM - 5:00 PM

  • Full Day

    • Drop-off Time: 8:30 AM - 9:00 AM

    • Pick-up Time: 4:30 PM - 5:00 PM

Food: Snacks and Lunch

  • Morning Snack: 10:30 AM

  • Lunch: 12:30 PM

  • Afternoon Snack: 2:30 PM

  • Please pack snacks and, for full day campers, a lunch for your child; we recommend healthy and nutritious food but you know best what your child is likely to eat so pack accordingly. Ensure all food is nut-free to accommodate allergies. Apex Climbing Gym has limited snack options if your child does not bring a snack. If your child does not bring lunch we will call you to let you know since we do not provide lunch for campers.

Sign-In and Sign-Out

  • Authorized Adults: Only Parents, Guardians, and other adults specifically noted on the “Apex Climbing Gym Summer Camp Contact Form” (below) can sign a child in or out.

  • Sign-In: An Authorized Adult must sign in each child at the front desk each morning.

  • Sign-Out: An Authorized Adult must sign out each child at the front desk each afternoon.

  • All Authorized Adults are required to show ID at pick-up until our staff knows who is who.

  • Be punctual to ensure a smooth start and end to each camp day:

    • As soon as you know that dropoff or pickup will be delayed beyond the provided 30-minute window, call Apex Climbing Gym at 574-217-7369 to let us know, and if possible provide an estimate of the expected dropoff / pickup time.

    • If pickup is delayed without notification 10 minutes beyond the normal pickup window, our staff will start calling the Authorized Adults listed on the contact form, in order, and requesting a pickup as soon as possible.

    • If pickup is delayed without notification 20 minutes beyond the normal pickup window, we reserve the right to charge a late pickup fee of up to $50 starting at $10 for the first such late pickup and increasing with each subsequent late pickup.

    • Proactive communication is the key!

Typical Daily Schedule

8:30 AM - 9:00 AM : drop off for morning half-day and full-day campers; open climb time

9:00 AM - 10:30 AM : go over rules, ice breaker games, climbing activities 

10:30 AM - 11:00 AM : bathroom break and snack time

11:00 AM - 11:45 AM : arts & crafts

11:45 AM - 12:15 PM : climbing & games

12:15 PM - 12:30 PM : transition: cleaning up, packing up, and organizing for those being picked up

12:30 PM - 1:00 PM : pick up for morning session, drop-off for afternoon session, lunch for full-day campers, bathroom breaks

1:00 PM - 2:30 PM : go over rules, ice breaker games, climbing activities

2:30 PM - 3:00 PM : bathroom break and snack time

3:00 PM - 3:45 PM : arts & crafts

3:45 AM - 4:15 PM : climbing & games

4:15 PM - 4:30 PM : transition: cleaning up, packing up, and organizing

4:30 PM - 5:00 PM : pick up campers; open climb time

Daily Activities

  • Climbing Games: Fun and challenging climbs with guidance from our experienced staff.

  • Team-Building Games: Activities to promote teamwork and camaraderie. These may be activities that do not involve climbing, such as backyard games.

  • Creative Time: Arts and crafts or educational sessions about climbing and safety.

  • Free Play: Supervised free time to explore and enjoy the gym’s facilities.

Participant Behavior

  • Our staff will treat each camper with respect and set clear expectations and boundaries at the start of each day and session.

  • Campers are expected to show respect to their peers and our staff, as well as treat the facilities and equipment with care. Clear expectations will be set each week and staff will help campers establish positive roles within the camp group.

  • For a camper who experiences difficulty with this structure, our staff will work with the camper and their parents/guardians to create an individualized plan that meets the needs of the camper while ensuring the safety and trust of other campers.

  • Frequent disrespect towards other campers or our staff or property will result repercussions:

    • The starting repercussion for misbehavior is a timeout followed by 1:1 discussion with staff so that the camper understands the misbehavior and expected behavior.

    • If misbehavior continues on the same day with the same camper, staff will call the camper’s Authorized Pick-Up Adults from the Contact Form to come and pick up the camper for the rest of the day. The Pick-Up Adult will be informed of the camper misbehavior and asked to work with the camper to understand and correct the misbehavior.

    • If misbehavior continues with the same camper during the camp week to the point of requesting pickup 2 days, then the camper may be dismissed from the camp.

    • Apex Climbing Gym will not refund any portion of registration dues due to repercussion for misbehavior.

Additional Reminders and Information

  • Every camper must have a valid Apex Climbing Gym waiver on file. Every waiver must be completed by a parent or legal guardian only. The waiver is available on the here or via on-site kiosks.

  • Every camper must have a valid Contact Form on file. A parent or legal guardian must fill out the Contact Form and provide it to Apex Climbing Gym no later than the first check-in. The Contact Form is available on the here or via on-site kiosks.

  • Ensure your child wears comfortable athletic clothing and brings a water bottle.

  • Climbing shoes will be provided at no cost for any child without their own.

  • All of our staff have taken the USA Climbing SafeSport™ training , and all have had a background check. Our staff are patient and kind yet, when appropriate, will compassionately hold campers accountable for their actions and/or words.

  • This Camp will be one of various uses of the Apex Climbing Gym facility. Other uses include customers coming in to climb, vendors servicing the facility, other groups holding parties and events, and our staff performing their daily duties, most typically cleaning, maintenance, and routesetting. Some of the non-Camp uses will be noisy, such as vacuuming and routesetting (mostly during drills).